1. Define job description (1 mark):
Please write a definition of what a job description is as it relates to Human Resources.
2. Please explain how Human Rights Legislation affects the HR process when writing job descriptions. (2 marks):
3. Please research the NOC (National Occupational Classification.) Write a brief paragraph explaining what the NOC is, and why an HR professional might use this resource. (2 marks)
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4. Job Description (Job Description Template- Sample Attached) (8 marks)
Please create a job description using the template form provided form is filled out completely.
5. Job Specification Create your own job specification document form using a format similar to the Job Description template, but with the titles used for a job specification). (7 marks)
Please create a job specification form to examine the duties and responsibilities of your job title that you will be looking to fill with your company. Use the actual company web site for assistance (Canada Tubeform), or you can also make some of the information up, as this is a “created” position. Your specifications need to be realistic and related to the job you have created.
Job purpose
Provide a brief description of the general nature of the position; an overview of why the job exists; and what the job is to accomplish.
• The job purpose is usually no more than four sentences long
Duties and responsibilities
List the primary job duties and responsibilities using headings and then give examples of the types of activities under each heading. Using headings and giving examples of the types of activities to be done allows you to develop a flexible job description that encourages employee to ‘work outside the box’ and within reason, discourages “that’s not my job”.
• Identify between three and eight primary duties and responsibilities for the position
• List the primary duties and responsibilities in order of importance
• Begin each statement with an action verb
• Use the present tense of verbs
• Use gender neutral language such as s/he
• Use generic language such a photocopy instead of Xerox
• Where appropriate use qualifiers to clarify the task – where, when, why or how often – for example instead of “greet visitor to the office” use “greet visitors to the office in a professional and friendly manner”
• Avoid words that are open to interpretation – for example instead of “handle incoming mail” use “sort and distribute incoming mail”
Qualifications
State the minimum qualifications required to successfully perform the job. These are the qualifications that are necessary for someone to be considered for the position.
All qualifications must comply with provincial human rights legislation.
Qualifications include:
• Education
• Specialized knowledge
• Skills
• Abilities
• Other characteristics such as personal characteristics
• Professional Certification
• Experience
Working conditions
If the job requires a person to work in special working conditions this should be stated in the job description. Special working conditions cover a range of circumstances from regular evening and weekend work, shift work, working outdoors, working with challenging clients, and so forth.
Physical requirements
If the job is physically demanding, this should be stated in the job description. A physically demanding job is one where the incumbent is required to stand for extended periods of time, lift heavy objects on a regular basis, do repetitive tasks with few breaks, and so forth.
Direct reports
List by job title any positions to be supervised by the incumbent.