Description
1. Explain the difference between pre-con, on-site daily briefings, and a post-con in terms of their purpose, and who should attend.
2. What documentation should be in each presentation room?
3. Why should your meeting plan include a narrative of goals and objectives as well as function schedules?
4. Refer to the presentation with Kate Bottalico today.
https://psu.zoom.us/rec/play/vJF_drirqzw3SIeXsgSDUfYtW9S9KqOsgSJK-PsEzka8ACYLM1ahY-QXNuXA2m7sHDZlwePpTGgypHTb
What are the 5 key areas in her daily job?
Describe her corporate event planning cycle, what is the difference between on-site vs. off-site
With respect to force Majeure clauses, what did Julian recommend?
Describe one of the events she has produced and how she made it memorable for the stakeholders.
5. No matter how much experience you have, or how well prepared you are, there will always be the odd, hairy moment working in the unpredictable world of event planning. Unfortunately, spinning plates and dealing with the unexpected is the nature of the job — but it’s also what makes it an exciting career. You never know what fresh challenge each day will bring. While you can’t always prevent problems, the key is how you deal with them when they do occur.
Here are 10 painful moments every event manager will have experienced at one time or another. After each scenario, provide a suggestion of how to manage or reduce the impact on the event.
There’s a last-minute venue problem
It’s the day before your event and you get a call from your venue to say it’s been flooded – you’ll have to hold your event somewhere else. You get on the phone for a frenzied ring-round of alternate venues and manage to secure somewhere, but it’s on the other side of town.
There’s a major transport disruption
Hot weather, torrential downpours, network failures, highway accidents — there are so many factors that can derail the best-laid transportation plans.
No one shows up
This must be the number one fear of all event organizers. You’ve spent forever planning, got some great speakers and exhibitors on board and even persuaded a sponsor to support your event – that last thing you want is empty space!
Too many people show up
Less awkward than nine people rattling around in a huge auditorium, but still stressful is when your event turns out to be more popular than you’d ever anticipated. You’ve got attendees stuffed into sessions like sardines in a can, and queues for the cloakrooms and toilets, which tail round the block.
A speaker drops out
You’re still patting yourself on the back for securing a top-name VIP speaker when word comes in they can’t make it. Something’s come up, which is far more important and of course, you understand, right? Except that you’ve been shouting about this speaker’s keynote from the rooftops and you know people will be disappointed. How do you dress up your last-minute replacement so he/she doesn’t get booed off stage? What if people ask for their money back?
A speaker goes rogue
“What did he just say?!” Your speaker has gone off-topic, sprung a surprise slide, sworn or uttered some otherwise offensive term or viewpoint. You can see the shock on people’s faces and the journalists scribbling in their notebooks.
The AV/laptop won’t work
This is one of the most common panic-inducing occurrences for event managers. When the ‘gremlins’ get inside the tech it can cause no end of problems. At best, your event looks badly organized as you faff about for 10-minutes trying to get it all up and running, and at worst, the session is near on ruined as the speaker shouts to be heard and desperately tries to recall the details of charts and graphs from the missing visuals.
A sponsor complains
You were thrilled to get a sponsor on board for your event, but now they want their pound of flesh. They’re not happy with the turnout, they’re disappointed with the caliber of attendees, they thought they’d have longer on stage to talk about their company, their logo is not big enough, they didn’t realize company x would be present…there are many ways a sponsor can be let down by your event.
It’s raining at your outdoor event
Ah, the weather. Rain should always be expected, but you can’t exactly hold a summer BBQ party in a conference room!
Half your volunteers don’t show up
It’s all hands on deck and you’ve got a big group of enthusiastic volunteers lined up to help on your big day…until that is, half of them decide not to show up!